45.14 -- Post Award Changes and Approvals to Sponsored Projects
Created February 20, 2007

A.  General. Changes to a sponsored program activity (“K” account) are to be coordinated through the college, department or unit AND the Office of Sponsored Programs (OSP). Changes can include but are not limited to:

1) Change in the Statement/Scope of Work;

2) Increase in amount of funds budgeted;

3) Change in the status of the PI or key personnel working on the project (includes changes to level of effort, reduction in time on project to teach, reduction of time to accommodate another project, PI leaving University, etc);

4) Change in budget that does not fall within authority prescribed by a sponsor (re-budgets);

5) Change in period of performance;

6) Any other change requiring prior sponsor approval.

B. Procedures. OSP shall review the proposed changes and provide guidance to the Principal Investigator (PI), college, department and unit for obtaining approval for the proposed change. OSP serves as the final approval at the institutional level for proposed changes as OSP is responsible for the monitoring of all regulations and contract/grant obligations associated with sponsored program funding.

While the PI is encouraged to discuss potential changes with their technical contact at the agency, official changes to the project must be submitted through OSP to the administrative contact of the sponsor.** The sponsor administrative contact is generally the only individual with authority to approve such changes for the sponsor.

**Official notification to the sponsor is generally completed as either an email concurrence or a letter detailing the request with justification of why the change is necessary. The letter is written by the PI and countersigned by OSP. See the OSP website at http://www.uro.uidaho.edu/default.aspx?pid=64863 for a template letter.