NEW Irregular Help EMPLOYEE NETWORK, E-MAIL, AND BANNER ACCESS PROCESS

The following are steps new Irregular Help employees must go through to obtain access to their e-mail, the network at the UI, and the Banner system.

Step 1:                       
HR creates the employee in Banner using data provided by the employee.  This process can be done at any time, including before or after the employee starts work.  This causes a V number to be created in the Banner system.

Step 2:                       
The department can either send the employee over to the ITS Help Desk or contact the ITS Help Desk with the basic information about the employee so that employee can be added to the Banner system.  Specific data is needed by ITS, including social security number, date of birth, address, phone number, previous names, and complete legal name.

Step 3:                       
ITS Help Desk creates network access and an e-mail account.  The employee will be provided with their password and e-mail address during the initial contact, the accounts will not be active for 1 hour.

Step 4:                       
HR requires the new employee to complete an I-9 form and show their social security card in the HR office.  HR then puts the information on Banner so that an EPAF can be created. This can be done any day the employee goes to the HR Office. This process will take up to 24 hours to complete once the employee has completed the I9 form.

Step 5:                       
An EPAF is created in Banner by the hiring department and submitted for approval. 

Step 6:                       
As soon as an EPAF is on the system by the hiring department, the department Banner navigation trainer can train the new staff member.  The department Banner navigation trainer will log that the training is complete on the system.  IH employees must have a Board-Appointed sponsor who is willing to verify that the employee in question needs Banner Access.  The trainer will print out the new password for the new employee.

Step 7:            
EPAF Approval is needed from the department, Budget Office, and HR. The approval process through the Budget Office and HR Office and must be completed before the EPAF deadline for the given time period.

Step 8:                       
The DBA group in ITS will individually review each certification received from the trainer, contact the sponsor, and then give access to the Banner system.  This will allow the new employee to view general person information. Access to Banner will not be provided until this review has taken place.

Step 9:                         
Once the employee has an EPAF on the system, the employee should work with his/her supervisor to identify the appropriate subsequent Banner Training classes (HR Query, Student Query, etc).  The employee can register for the classes as soon as his/her Employee Web Self-Service Account is enabled by ITS (Vnumber/PIN combination), but needs to complete Navigation training prior to attending any subsequent classes.  All Banner Training classes and training history can be found on the web at https://www.training.uidaho.edu/traintrack/banner.asp.